Today we are creating a formatted, HTML signature using built-in tools on your mac, and setting it up to be utilized in your mail app.

This video provides a simple, visual tutorial to get things signed and on their way.

The process is a little lengthy, so we'd recommend watching.
Once you have your html signature ready, here's how you set it up in your mail app:

  1. Go to the Mail menu and select “Preferences." Click on the Signatures tab that looks like a handwritten signature. On this screen you have three columns. The left-hand side is your accounts that can have a signature assigned to them. The middle is a list of your signatures, and the right column shows a preview of your signature. Click the + button below the center column. Name the signature whatever you’d like. Now, you’ll need to completely quit the mail app from the Mail menu and choose “Quit” from the menu.
  2. Click on the desktop to make sure FINDER is selected. You’ll know because it will say “finder” in the upper left-hand corner of your screen. Click on the “Go” menu and hold the option key. You’ll see “Library” appear as an option that disappears if you release the option key. Press it again and click on library when it’s visible. From the Library folder, find the Mail > V4 >MailData >Signatures folder.
  3. This is where your signatures live, each as an independent file. We need to find the most recent file, which is the signature you just created. The easiest way to do this is to make sure you are in list view which will allow us to see information showing the date the signature was created. Arrange by Created date by clicking on the column name. You should see a file rise to the top with the file extension .mailsignature
  4. Right-click on that file, or control click. Choose “Open with” and find the TextEdit app like you had done before. If you don’t see a list of applications, or the TextEdit option listed in the dropdown, choose “other” then select TextEdit from the list.
  5. Copy your html signature, replacing the .mailsignature text after the heading. Let us know if you need help here. Save the document.
  6. Back to your finder menu that should still be open, highlight that same .mailsignature file we opened and edited. This time you’ll want to right click or control click and choose “Get Info” This is the “Get info” window. If the General are is hidden, click on the reveal triangle to open it up. You should see an unmarked check box that reads “Locked.” check that box and close the window. Now you should see a small lock icon on the file in the finder.
  7. Open your mail app and head to the preferences window by clicking the Mail menu and selecting “Preferences.” You should see the signature you had created with formatting. Drag the signature from the center column to the account on the left that you prefer. Now, when you create a new email with that email account, you should be able to select and use that signature.

Your’e ready to roll.

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To help you get going, we'd like to offer you a free signature. You can open this in your text editing app of choice, swap out some information, follow the instructions above to add the signature to your mail app, and you're on your way.
FREE, Downloadable Signature Template:
Original Signature
After some simple edits:
Sample Signature

Fill out the form below to receive your free formatted signature template!

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