Any organization that has more than one team member will need to determine the best way to share data. Common ways to share data include:

  • File Server – A business-grade computer system designed and configured to run 24x7 with adequate performance, security, and special software that facilitates safe sharing of common data. A file server can either be an on-premise system or could be hosted somewhere on the Internet.
  • Cloud Service – A cloud service that is subscription-based and designed for sharing data and collaborating together as a team. Common examples (but not the only ones), include Google Apps/Docs, Microsoft Office 365, Kerio Samepage, etc.
  • NAS Device – A Network Attached Storage device is an intelligent combination of hard drives or flash storage and is combined in a single “box” with built-in basic server capabilities. While not as flexible as a file server, a NAS device is typically less expensive to purchase and maintain than a file server.
  • Sync/Share – Cloud-based file sync/share solutions allow you to sync and share important data between multiple computers and devices. While DropBox and Box are popular, CTSi can provide more secure business-class solutions such as eFolder/Anchor or SOONR.

When selecting a data sharing solution, it’s important that you take into consideration what “clients” (i.e., workstations, mobile devices, remote systems, etc.) will need to access or share the data. Consider security and compliance requirements when selecting the right solution.

It’s also important that your data sharing solution is able to integrate well with other central technologies critical to your organization. For example, if you use directory services (i.e., Active Directory, Open Directory, etc.) to manage users, groups and devices, you’ll most likely want your data sharing solution to tie into whatever you are using for directory services.

Finally, your data storage solution needs to be expandable/scalable to be able to grow with your organization as it expands, including adequate redundancy and failover to provide protection against hardware failures (i.e., single drive failure, etc.). It should also match the level of performance required by the type of data that your organization will be sharing and how it will be shared.

When you are looking for the best way for your organization to share data, contact your server and storage experts at CTSi.